Monthly Period Close

Closing a month, and what it takes to reopen one.

ProductVaikunth
Versionv1.0.0
ScreenVK-SOC-PERIOD
StatusReady

This page is ready. Everything below was written from the rules the software actually enforces, and from the tests that hold those rules in place.

What it is for

Closes a month so the trustees' figures stop moving.
A close is asked for by one person and approved by another: open, then awaiting approval, then closed.
Closing freezes the month everywhere at once — no voucher, expense or settlement can be recorded, changed or removed on a date inside it.
A month can be reopened, but never quietly: it takes a written reason, it is counted, and it is attributable.

What it will not let you do

List the month that is still running for closing — only a month that has ended can be closed. The picker offers ended months only, the previous one first.
List one month twice for one temple — open the entry that is there.
Close a month while any voucher in it is still uncounted — a manager other than the collector must count that cash first. The refusal says how many and how much.
Close a month while any count that came out over or short is still unsettled — each one needs a manager's written settlement first.
Approve the close you asked for yourself — a different manager must.
Approve, refuse or reopen at all without being a Premise Manager — the refusal names who does hold that authority.
Reopen a closed month without a written reason — a month that reopens without one is the finding an auditor writes up. The reason is kept and the reopening is counted.
Approve a close that was never asked for, refuse one that is not awaiting a decision, or reopen a month that is not closed.

Who can use it

Trustee — view only
Cashier — view only
Coordinator — view only
Accounts Manager — add and edit
Website Publisher — view only
Premise Manager — add and edit
iAdmin — add and edit
every role sees their own premise only

You are reading the pinned v1.0.0 page. Go to the current release.