Cash Surplus Settlement
Where a drawer surplus was put, and on whose authority.
- ProductVaikunth
- Versionv1.0.0
- Screen
VK-SOC-SURPLUS - StatusReady
This page is ready. Everything below was written from the rules the software actually enforces, and from the tests that hold those rules in place.
What it is for
- Where a drawer surplus was put, and on whose authority — the register of every counted variance the trust has absorbed.
- It is a register, not a form. Entries are born from the Settle variance button on the cash count itself, so every refusal below is met on that screen.
- Unexplained cash goes to one named destination, so it stays countable.
What it will not let you do
- Type an entry in by hand — it must name the cash count it settles. Settle from the count itself.
- Settle the variance on a drawer you collected — a manager other than the collector has to.
- Settle at all without being a Premise Manager — the refusal names who does hold that authority.
- Settle without a written reason of its own — not the reason the drawer was out, but why the trust is absorbing it.
- Settle only part of the variance — a part-settlement leaves a remainder nobody is looking at.
- Settle the same count twice — a variance is absorbed once, and a second entry would take the money out of the trust twice.
- Settle a count that balanced, or one that has not been verified yet — a count that has not been signed off has no variance to settle.
- Send a surplus anywhere but the named unexplained-cash destination, or rename, archive or delete that destination.
- Edit a settlement afterwards — a correction is its own entry, and the reopening of the month that allows it is recorded.
- Settle into a closed month — a manager must reopen it first.
Who can use it
- Trustee — view only
- Cashier — view only
- Coordinator — view only
- Accounts Manager — view only
- Website Publisher — view only
- Premise Manager — add and edit
- iAdmin — add and edit
- every role sees their own premise only
This page always shows the current release, v1.0.0. To keep a link that never moves, use the pinned address v1.0.0.